March 23, 2018
Weekend Hikemaster's Handbook
Regardless of the destination or duration of the hike, a basic set of tasks and events need to happen. This is a list of those activities in an approximate time order.
Finalize hike locations.
Apply for a wilderness permit as soon as it becomes available.
A Month Before or Earlier
Circulate a sign-up sheet at troop meetings.
Several Weeks Before
Get hiking maps for everyone. Remember that maps are one of the ten essentials.
Make up a map and directions to the trailhead. Make copies for all drivers.
For any Scout attending their first backpack trip, ask them to bring their pack to a meeting for inspection.
Check with the Troop Quartermaster to make sure the required equipment will be available.
Finalize the list of attendees. Remember that a minimum of three adults is required by troop rules and a minimum of three Scouts is required if a High Adventure Award is desired.
Determine the drivers. Make sure you have the required information for each driver.
Sit down as a group and decide what the meals will be.
Determine what the trailhead food will be and who will buy and prepare it.
Assign a Scout to buy the food. Normally this is a Scout working on First Class.
Determine tent buddies.
Make sure everyone knows the cost of the hike, departure time, and place.
Have everyone check out tents and bear canisters if required.
Perform pack inspections for any Scouts going on their first hike.
Day Before the Hike
Call the Ranger Station in the vicinity of hike to check on water, trail and weather conditions. (Only if there is any doubt.)
Notify the food buyer of the final count of attendees.
Morning/Evening of Hike
Optional - Stop by the ranger station.
Count off at the trailhead so each person has a number.
Collect Adventure Passes from each driver.
Have everyone recombine tent halves.
Have the Scouts that carried cook kits wash them and return them to the locker at the next Scout meeting.
Collect the common troop equipment except as noted above. Please make every effort to collect all the troop equipment. The troop loses a lot of equipment because it taken home and never returned.
After The Hike
Return Adventure Passes to the locker.
Return tents and other troop equipment to the locker.
Prepare the High Adventure Award Application and turn it into the GLAAC-HAT and get the patches.
Submit an expense report to the Troop Treasurer. Include all receipts and any extra cash. It is convenient to do this at the next Troop Committee meeting.
Submit an Activity Report to the troop. This is usually done electronically. The Activity Report form is available on the Forms page of our website.
Contents of this page entered by Tom Thorpe.
©2018 Boy Scout Troop 849, Manhattan Beach, CA. http://troop849.org/