849 Logo (5k)

Troop 849
Manhattan Beach, CA
Boy Scouts of America

New Members
Scout Pages
Special Awards

Summer Camp




Last Updated:
  March 23, 2018

Site Map

About us
Contact us

General | Hikemaster's Handbook | Reservations | Iodine | Graces

This entire guide is also available in PDF format (213k)

Weekend Hikemaster's Handbook

Introduction | Locations | Permits | Equipment | Food | Travel | Cost | Checklist


Regardless of the destination or duration of the hike, a basic set of tasks and events need to happen. This is a list of those activities in an approximate time order.

Overall Time Line

First of the yearGet a California fire permit
Months beforeRequest wilderness permit
Weeks beforeCirculate sign-up sheet
Tuesday beforeFinal prep and checkout equipment
Night beforeBuy food
After the hikeReturn equipment, submit reports

Months Before

Checkbox Finalize hike locations.

Checkbox Apply for a wilderness permit as soon as it becomes available.

A Month Before or Earlier

Checkbox Circulate a sign-up sheet at troop meetings.

Several Weeks Before

Checkbox Complete the GLAAC-HAT paperwork.

__ Fill out a High Adventure Award Application.
__ Make up a trail schedule.
__ Make up a trail profile from the trail schedule. It is a good idea to have an interested Scout help create the profile.

Checkbox Get hiking maps for everyone. Remember that maps are one of the ten essentials.

Checkbox Make up a map and directions to the trailhead. Make copies for all drivers.

Checkbox For any Scout attending their first backpack trip, ask them to bring their pack to a meeting for inspection.

Checkbox Check with the Troop Quartermaster to make sure the required equipment will be available.

Tuesday Before

Checkbox Finalize the list of attendees. Remember that a minimum of three adults is required by troop rules and a minimum of three Scouts is required if a High Adventure Award is desired.

Checkbox Determine the drivers. Make sure you have the required information for each driver.

Checkbox Sit down as a group and decide what the meals will be.

Checkbox Determine what the trailhead food will be and who will buy and prepare it.

Checkbox Assign a Scout to buy the food. Normally this is a Scout working on First Class.

  • Give them a specific budget.
  • Remember the paper towels.

Checkbox Determine tent buddies.

Checkbox Make sure everyone knows the cost of the hike, departure time, and place.

Checkbox Have everyone check out tents and bear canisters if required.

Checkbox Checkout troop equipment.

__ Cook kits. Each with a stove and fuel bottle. (about 5-6 people per kit). Each has lighter, scrub brush, soap, ladle w/handle, and pot holder.
__ Molotovs (32 oz each, allow about 2.5 oz per person per day).
__ Cook spoons (optional).
__ Water cubes (1 for every 6 people).
__ Large iodine bottle. (2 preferred).
__ First aid kit with thermometer and splint.
__ 2 trowels.
__ Pliers (optional).
__ Repair kit (optional).
__ Adventure Passes (if required, one per car).

Checkbox Perform pack inspections for any Scouts going on their first hike.

Day Before the Hike

Checkbox Call the Ranger Station in the vicinity of hike to check on water, trail and weather conditions. (Only if there is any doubt.)

Checkbox Notify the food buyer of the final count of attendees.

Morning/Evening of Hike

Checkbox Bring.

__ Map/directions to trailhead for drivers.
__ Wilderness permit.
__ Hiking maps for everyone.
__ Ice chest for trailhead food.
__ Extra water and paper towels for use at the trailhead.
Checkbox At the Scout House.

__ Collect money from the attendees and reimburse food buyers.
__ Verify that all Scouts have either a medical form (yellow card) or a parent going along.
__ Verify that all first time Scouts have at least the minimum equipment for a safe hike.
__ Distribute hiking maps and food. (Or later at the trailhead.)
__ Assign Scouts to the cars.
__ Pass out driving maps/directions.
__ Exchange emergency contact information (cell phone numbers). It is good idea to put the contact information on the driving maps.
__ Make sure each driver has an Adventure Pass. (If required)
__ Assign attendees to cars.

Checkbox Optional - Stop by the ranger station.

  • Get a California fire permit if you don't have one.
  • Verify where fires are permitted.

Checkbox Count off at the trailhead so each person has a number.

Last Day

Checkbox Collect Adventure Passes from each driver.

Checkbox Have everyone recombine tent halves.

  • If tents are wet they need to be dried out by the Scouts at home and returned at the next Scout meeting.
  • Otherwise, recombine tent halves and recombine them.

Checkbox Have the Scouts that carried cook kits wash them and return them to the locker at the next Scout meeting.

Checkbox Collect the common troop equipment except as noted above. Please make every effort to collect all the troop equipment. The troop loses a lot of equipment because it taken home and never returned.

After The Hike

Checkbox Return Adventure Passes to the locker.

Checkbox Return tents and other troop equipment to the locker.

Checkbox Prepare the High Adventure Award Application and turn it into the GLAAC-HAT and get the patches.

Checkbox Submit an expense report to the Troop Treasurer. Include all receipts and any extra cash. It is convenient to do this at the next Troop Committee meeting.

Checkbox Submit an Activity Report to the troop. This is usually done electronically. The Activity Report form is available on the Forms page of our website.

Valid HTM 4.01, Valid CSS level 1 Contents of this page entered by Tom Thorpe.
©2018 Boy Scout Troop 849, Manhattan Beach, CA. http://troop849.org/