March 6, 1999
Eagle Court of Honor Checklist
|Table of Contents|
Once the Eagle Character Board has been passed, planning for the Court of Honor can begin. This is a checklist of what volunteers from the troop need to do before and during the Court.
The information contain herein is presented in the hope that it will helpful in planning an Eagle Court of Honor. The majority of the work should be done by the troop, thereby freeing the Eagle Scout and his family to enjoy the occasion. This is especially true on the day of the ceremony. (The Eagle's responsibility is detailed in the Eagle Court of Honor Checklist for the Eagle's Family.) This checklist is fairly detailed so you'll not overlook something and so there will not be any last minute surprises. Please feel free to modify this process to suit your needs.
In recent years nearly all Eagle Courts have been held in O'Donnell Center at American Martyrs Church. This checklist assumes O'Donnell Center will be used.
__ Schedule time at the next Troop Committee meeting to pick a date.
__ Reserve O'Donnell Center
|NOTE:||The people at American Martyrs Church are very generous to let us use the O'Donnell Center. Please approach it as a great privilege. Take good care of the facilities and clean up after.|
__ Send out flyers to cub packs 713 and 759.
__ Optional: Send out an invitation letter to the entire troop and Troop Committee with the current roster and schedule.
__ Determine the awards to be given out.
__ Line up presenters for the various awards.
__ Arrange for the Voice of the Eagle.
__ Make a list of prospective candle lighters.
__ Determine who will prepare the program for printing.
__ Form a committee to handle the refreshments.
__ Confirm who has the Eagle banner. Arrange for pickup and delivery to/from O'Donnell Center.
__ Check the preliminary Court of Honor program.
__ Finalize on candle lighters. Ask them to come at 6pm sharp for rehearsal.
__ Remind everyone of the Court (full uniforms are required).
__ Estimate the number of people expected.
__ Get supplies:
|__||Ice rings (make 2 using a ring mold)|
|__||Punch (2/3 gal of Smart & Final mix; 1 cup of mix to 2 liters of water and 2 liters of 7-up)|
|__||Cream & sugar|
|__||Spoons or coffee stirrers|
|__||Hot cups *|
|__||Cold cups *|
|__||6" dessert plates (1 per piece of cake)|
|__||Forks (1 per plate)|
|__||Small napkins (red, white & blue or Eagle Scout logo) *|
|__||Centerpiece flower arrangement|
|__||2 red 54" x 108" plastic table cloths|
|__||1 white 54" x 108" plastic table cloths|
|__||2 blue 54" x 108" plastic table cloths|
* Eagle emblem items are available at the L.A. or San Pedro Scout Stores or Gardena Dept. Store.
__ Serving pieces needed:
|__||Creamer and sugar bowl and spoon|
|__||2 punch bowls and 2 ladles|
|__||2 cake cutting knives and serving utensils|
|__||Bowls for nuts & mints|
|__||Coffee servers/warmer bases (you can use O'Donnell Center's)|
|__||Coffee maker (take your own or find out how to use O'Donnell centers coffee maker)|
__ Pick up the Eagle award from the downtown Scout Shop.
__ Buy blank Eagle court programs from any Scout Shop. (2 packs of 50)
__ Call and stop by Parish Secretary regarding:
__ Get the Court of Honor program printed. (about 75 copies)
__ Pick up from the Scout locker:
|__||Individual candles for candler lighter Scouts|
|__||Free standing candle holder|
|__||Troop and American flags|
|__||2 flag stands|
|__||2 ropes to hang the Eagle banner|
|__||Supplies for the reception|
__ Stop by Parish Office to get:
|NOTE:||We can't use the center until after school.|
__ Bring in the supplies.
__ Set up O'Donnell Center as described below and shown below.
__ Set up one table by entry way (The tables are stored under the stage.)
__ Set up a table to display the Eagle award and the Eagle Scout's stuff.
__ Set up 3-4 tables for rank advancements, merit badges, awards, etc.
__ Set up two tables in front of the kitchen for the cake and punch.
|NOTE:||Don't put out the punch, nuts, or mints until after the ceremony.|
__ Set up another table between the kitchen and stage for coffee.
__ Check chair position.
__ Set up the free standing candle holder near the left stairs.
__ Set up the troop and American Flags on stage by the stairs.
__ Pin Advancement cards to the stage curtain, 3 per side, in order.
__ Install the Eagle banner.
__ Get the sound and lighting system working.
__ The candle lighters should show up at 6pm.
__ Conduct a complete run through of the ceremony.
__ Wash, dry and store kitchen items that were used.
__ Take down the Eagle banner and placards.
__ Have Scouts carry the trash to the outside dumpsters.
__ Stack the chairs by colors against the clock (West) wall.
__ Mop up any spilled coffee or punch. Sweep the floor.
__ Follow instructions provided with the keys.
__ Return the keys through mail slot at the Church Office.
__ Return leftover paper goods to the Scout locker
These notes were compiled from previous Troop 849 notes and from the experiences gained during Jon Maynard's (1995) and Ryan Thorpe's (1996) Eagle Courts.